Documents Required for FASTag (2025): Checklist for Individuals, Corporations & Commercial Vehicles

We’ve talked about FASTag for a while here, and hence don’t feel any hesitation in stating that for the modern urban commuter, it is the very definition of something essential. But before you can stick that RFID tag on your windshield, you must keep track of (and in mind) all the necessary documents that are required for ownership. After all, a FASTag is not like owning a roll pass; it is a critical part of the NETC ecosystem and is regulated by NHAI and RBI.

That’s right. This means one thing: proper KYC compliance in mandatory.

Are you an individual car owner? A corporate fleet manager? Or someone who owns a trucking and logistics operation? Needless to say, you need to gather all your documents for FASTag. Missing even one piece of the paperwork could delay your application or put it in limbo.

Fear not. This blog provides a guide for the complete FASTag requirements for all categories of commuters. In the year of our lord 2025, when vehicular activity is at an all-time high, this will prove to come in handy much more than anyone can initially anticipate.

Ready to explore? Let’s start reading.

Here’s the short version of what you’ll need:

For Individuals (Private Vehicle Owners):

• Vehicle Registration Certificate (RC)

• One officially valid ID proof (Aadhaar, Driving Licence, Passport, PAN, Voter ID)

• One address proof (utility bill, bank statement, Aadhaar with address, etc.)

• Passport-size photograph
  

For Corporates (Company-Owned Vehicles):

• Vehicle RC

• Company PAN card

• Certificate of Incorporation / Partnership Deed / Registration Certificate

• Board Resolution/Authorization Letter authorizing the signatory

• Authorized signatory’s ID and address proof

• GST certificate (if applicable)

• Passport-size photograph of the signatory

For Commercial Vehicles (Taxis, Buses, Trucks, Goods Carriers):

• Vehicle RC

• Owner’s or authorized signatory’s ID proof + address proof

• Passport-size photograph

• Company-related documents (if registered under a firm or corporate entity)
  

When applying for a FASTag, banks distinguish between Minimum KYC and Full KYC.

• Minimum KYC FASTag:
  

  • Requires only the RC, a verified mobile number, and basic self-declaration of ID.

  • Has restrictions on wallet balance and annual load limits (for example: ₹10,000 per month).

• Full KYC FASTag:
  

  • Requires RC + ID proof + address proof.

  • Allows higher wallet limits (₹1 lakh or more per year).

  • Recommended for frequent travellers, fleets, and commercial vehicles.
    

Minimum vs Full KYC Requirements

KYC Level	Required Documents	Wallet Limits	Benefits
Minimum KYC	RC, mobile verification, basic OVD details	Lower monthly cap	Quick approval, temporary use
Full KYC	RC, valid ID + address proof, photograph	Higher limits	Long-term validity, fewer limits

Banks and issuers only accept certain Officially Valid Documents (OVDs) for KYC purposes. The list includes:

• ID Proofs (anyone):
  

  • Aadhaar Card (subject to issuer policies)

  • Passport

  • Driving Licence

  • PAN Card

  • Voter ID

• Address Proofs (anyone):
  

  • Aadhaar with address

  • Passport (with address page)

  • Driving Licence (with address)

  • Utility Bill (electricity, water, gas) — usually not older than 3 months

  • Recent Bank Statement with address
    

Always check with your issuer bank or the MyFASTag app, as some may have caveats — for example, not all issuers currently accept Aadhaar without offline KYC verification.

For companies or fleet operators applying for multiple FASTags, the following documents are required for FASTag are mandatory:

• Company PAN card

• Certificate of Incorporation (for companies) or Partnership Deed (for firms)

• Board Resolution/Authorization Letter authorizing a signatory

• GST Registration Certificate (if applicable)

• Signatory’s ID proof and address proof

• Vehicle RC
  

Tips for smooth FASTag processing:

• Ensure that the RC owner’s name matches the company’s registered details.

• If the vehicle is leased or registered under another entity, submit proper authorization letters.

• Submit clear, legible scans of all documents to avoid rejection.
  

Applying for FASTag in 2025 is simple but requires careful document handling:

FASTag Online Method:

1. Visit your bank’s FASTag portal or the IHMCL website.

2. Fill in the application form with vehicle and owner details.

3. Upload scanned copies of the required documents (RC, ID, address proof, photo).

4. Ensure files are in color, under size limits, and match details exactly with RC.

5. Submit and wait for verification.
   

FASTag Offline Method:

• Visit any POS counter at toll plazas or bank branches.

• Carry original documents and photocopies for verification.

• Passport-size photo is required.

• Receive your FASTag after processing and payment of applicable charges.
  

Even if you already have a FASTag, completing or updating KYC is important in 2025. Banks and NHAI have introduced stricter rules:

• Why it matters: Incomplete KYC can lead to FASTag deactivation or blacklisting.

• Options available:
  • Video KYC (v-KYC) via bank apps.

  • In-person verification at branches or POS counters.

• Processing timelines: Usually 1–3 business days for online updates.
  

Always keep your documents ready and ensure they are valid and up to date.

Frequently Asked Questions

1. Is RC mandatory for FASTag?
   Yes, the RC is the primary document required for FASTag, since the tag is linked directly to your vehicle.
2. Can one ID serve as both ID and address proof?
   Yes, documents like Passport, Aadhaar, and Driving Licence can serve as both, but acceptance depends on the issuer.
3. Do I need a photograph if applying online?
   Yes. Many issuers request a passport-size photo even for digital applications.
4. What if the car is second-hand or company-owned?
   Ensure the RC is transferred into your name, or provide proper authorization documents if company-owned.
5. Are digital copies accepted?
   Yes, but you may need to provide originals during OSV (Original Seen & Verified) at the bank or POS counter.

Downloadable Checklist (Print/Share)

Here’s a simple checklist you can print and tick off while applying:

For Individuals:

• RC

• ID Proof

• Address Proof

• Passport-size photo

For Corporations:

• RC

• Company PAN

• Incorporation Certificate / Partnership Deed

• GST Certificate (if applicable)

• Authorization Letter

• Signatory’s ID & Address Proof

• Passport-size photo

For Commercial Vehicles:

• RC

• Owner/Signatory ID + Address Proof

• Passport-size photo

• Additional company documents if registered
  

Individuals vs Corporations vs Commercial Vehicles

Applicant Type	Required Documents
Individuals	RC, ID proof, address proof, photo
Corporates	RC, Company PAN, incorporation proof, GST (if applicable), authorization, signatory ID & address proof, photo
Commercial Vehicles	RC, owner/signatory ID + address proof, photo; company docs if registered

Minimum vs Full KYC

KYC Level	Required Docs	Wallet Limits	Benefits
Minimum KYC	RC + Mobile	₹10,000/month	Quick use, but limited
Full KYC	RC + ID + Address + Photo	₹1 lakh+/year	Higher limits, long-term validity

Accepted OVDs (ID vs Address Proof)

ID Proofs	Address Proofs
Aadhaar (if accepted)	Aadhaar with address
Passport	Passport with address
PAN Card	Utility Bill (≤ 3 months)
Driving Licence	Bank Statement
Voter ID	Driving Licence with address

Conclusion

Submitting the correct documents required for FASTag is not just a formality — it is a regulatory requirement under the NETC system. Whether you are an individual, a company, or a commercial operator, ensure that your documents for FASTag are accurate, up to date, and complete.

With the right documents needed for FASTag, you will avoid delays, rejections, and penalties. More importantly, you’ll ensure uninterrupted toll payments and compliance with the 2025 FASTag regulations.

For more on FASTag and road safety, keep on following Ecozaar.